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Bid Administrator at GIBB (Pty) Ltd
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Competencies
Expertise in managing complete tender processes from opportunity identification to final submission.
Strong knowledge of regulatory requirements ensuring all tenders meet public sector standards.
Proficient in coordinating teams and managing deadlines for multiple tender submissions.
Skilled in sourcing and screening candidates to meet client specifications for recruitment projects.
Efficiently organized interview schedules, ensuring smooth candidate assessments.
Education
Languages
Summary
Dedicated professional with extensive experience in bid administration, project coordination, and recruitment. Proven ability to manage complex tender processes, ensure compliance, and source top talent to support organizational goals.
Key Achievements
- Successfully managed the full tender lifecycle across multiple sectors, ensuring timely submissions and compliance.
- Streamlined bid coordination processes, improving submission accuracy and efficiency.
- Ensured strict adherence to public sector tender regulations, reducing risk of non-compliance.
- Led end-to-end tender administration, enhancing organizational reputation and winning rate.
Experience
Bid Administrator
Manage the full tender lifecycle from opportunity identification to final submission across sectors including water, infrastructure, mining, roads, electrical & mechanical engineering, power and energy.. Conduct daily tender searches on public and private platforms and disseminate opportunities to leadership and discipline heads.. Coordinate strategic bid priorities using Asana and Excel, ensuring alignment with business development objectives.. Compile and submit fully compliant tenders, including integration and cross-referencing of CVs, project experience, reference letters, and subcontractor information.. Centralize and maintain consultant and sub-consultant information databases.. Improve bid win ratio reporting, including baseline development, graphs, value-based analysis, and growth tracking.. Coordinate strategic pursuits and distribute weekly updates to senior leadership.. Schedule bid meetings, issue agendas, record minutes, and track action items.. Maintain bid registers, feedback logs, and client follow-ups to support continuous improvement.
Project Lead Assistant / Tender Administrator
Coordinated and administered public and private sector tenders from start to submission.. Ensured strict compliance with Conditions of Tender, contract requirements, specifications, and submission instructions.. Attended compulsory and non-compulsory clarification meetings and circulated detailed minutes.. Scrutinized tender documentation to align technical, experience, and capability requirements with bid responses.. Coordinated input from internal teams and external stakeholders to ensure completeness and accuracy.. Managed central repositories for CVs, qualifications, company documents, and experience schedules.. Ensured all documentation was correctly completed, signed, and submitted within deadlines.. Maintained tender registers, hard and soft copy filing systems, and vendor registration databases.. Engaged with clients for clarifications and assisted in compiling SHE and Quality documentation.. Supported win/loss reviews and assisted project managers with post-award documentation.
Recruiter / Administrative Assistant
Recruiting as per client spec using portals and headhunting (this included both temporary and permanent positions).. Posting jobs on company’s career portal. Sourcing potential CVs.. Typing out CVs in Company’s CV format.. Background checks including Qualification Verification, ID verification, references, credit status, criminal checks.. Handle entire process of potential recruit from application to booking interviews to feedback from potential employer/client.. Manage all documentation required for recruitment process for every potential candidate. Book and prepare for interviews.. Upload CVS on company’s Career portal. Head hunting.. Answering the phone, filling, scanning, emailing.. Creating weekly and monthly reports to ensure that targets were met successfully. Taking minutes during meetings.
Recruiter / Administrative Assistant
Handle the entire onboarding process for our biggest client; documentation, filling, filling in the forms with hired candidates telephonically, gathering all the documents, printing/scanning them to be saved accordingly before sent to client office.. Recruiting as per client spec using portals and headhunting (this included both temporary and permanent positions).. Posting jobs on company’s career portal. Sourcing potential CVs.. Typing out CVs in Company’s CV format.. Background checks including Qualification Verification, ID verification, references, credit status, criminal checks.. Book candidates for MIE checks.. Handle entire process of potential recruit from application to booking interviews to feedback from potential employer/client.. Manage all documentation required for recruitment process for every potential candidate. Book and prepare for interviews for candidates.. Upload CVS on company’s Career portal. Head hunting.