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Mayerling
Office Manager with 10+ years experience in construction and finance
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Competencies
Handled accounts receivable, payable, payroll, bank reconciliations, and financial reporting
Managed daily office operations, contract writing, permit applications, and document management
Experience in project management, bid preparations, and subcontractor coordination in construction
Managed insurance certificates, licenses, and permits for multiple companies
Proficient in QuickBooks, Microsoft Office, and other office management tools
Education
Languages
Summary
Office Manager with over a decade of experience managing financials, compliance, and operations in construction sectors, proficient in QuickBooks and administration.
Key Achievements
- Managed financials, payroll, and daily operations across multiple construction companies
- Streamlined accounting processes using QuickBooks and handled full-cycle bookkeeping
- Led onboarding and compliance processes including license and insurance certificate management
Experience
Worked in the compliance department, duties included reviewing daily flags in Incode and Salesforce updating agent’s files and emailing agents requesting information, Assisted in the Bold chat / Genessis chat room with the onboarding process of the Phot ID verification, Assisted in the processing of background information such as police reports in First Advantage.
Office Manager
Responsible for all of the company’s financials and daily operations, Worked closely with an outside Accountant, Responsibilities included accounts receivable, accounts payable, billing and collections, Paid vendors and Sub-Contractors, Handled daily deposits and daily credit card payments via Merchant Account System, Reconciliation of bank account statements, credit cards and vendors, Handled employee personal files, employee expenses, payroll, job costing, Insurance GL/WC/Auto, handle new hire packets, Writing contracts and proposals, Keeping company licenses up to date, Keeping Sub-Contractors Insurance certificates and licenses up to date.
Office Manager/Comptroller
Responsible for all of the company’s financials and daily operations, Accounts receivable and accounts payable, Daily deposits, bank statement reconciliations, Credit cards and vendor reconciliations, Keeping employee personal files, employee expenses, payroll, job costing, Insurances GL/WC/Auto/Health, Ordering office supplies and job related materials, Handling the new hire packets, Sending new hires for drug test and receiving the results, Permit applications, NOC, NTO’s, permit running, Project management, Keeping Insurance certificates up to date and general office duties.
Office Manager
Responsible for accounts payable, accounts receivable, Generating purchase orders and matched them to invoices and to delivery packing slips, Processing and submitting payroll to ADP, AIA billing, daily deposits, Bank statement reconciliations, credit card reconciliations, expenses, Permit running, medical insurance, Assisted with worker’s compensation and general liability audits, Project management, Keeping certificates of insurance up to date and daily office duties.
Office Manager
Responsible for accounts payable, accounts receivable, Reconciliations, QuickBooks billing, AIA billing, AIA Contracts preparation, Payroll, proposals, bid preparations, Ordering material, medical insurance, Keeping certificates of insurance up to date, End of the month closing, expenses, ordering office supplies and general office responsibilities.
Administrative Assistant
Worked in the securities department and was responsible for entering all the daily buy and sell tickets, Balancing of the General Ledger at the end of each business day, In charge of the suspense account for overnight transactions.