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Invoice Processing Specialist
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Competencies
Demonstrated experience with Detail Oriented.
Demonstrated experience with Apfolio/CareVoyant/Quick books systems.
Demonstrated experience with Strong Communicator.
Demonstrated experience with Well Organized.
Demonstrated experience with Multi- Tasker.
Education
Languages
Summary
Invoice Processing Specialist open to new opportunities
Experience
INVOICE PROCESSING SPECIALIST
Processing and paying invoices for UCLA. Inputting invoice data into accounting systems and ensuring proper coding and allocation. Maintaining accurate records of all invoice processing activities and ensuring proper documentation
EXECUTIVE ASSISTANT
Responsible for creating employee insurance benefit packages for different companies. License and insurance renewals. Scheduling and directing phone calls. Working alongside CEO for any and all business needs. Scheduling Meetings with different Insurance Companies
LEASING MANAGER
Responsible for scheduling tours – initial point of contact; email potentials or email responses after the tour to follow up, call ins, walk ins, etc.. Handling all applicant responsibilities – disposition sheets, copies of identification, background checks, reservation fee. Setting up lease signing and preparing for tenant meetings as needed – review lease and go over co-signer. Put all applicants in Apfolio. Setting up lobby for move in day and distributing move in packets. Attending housing fairs for marketing at Temple University. Send out renewal letters. Handling monthly food gatherings and holiday raffles for students. Bi-weekly updates to company owners providing percentages bi-weekly and giving retention ratings
ADMINISTRATIVE DIRECTOR/FINANCE/PAYROLL
Performs the essential duties in processing and verifying payroll for Independent Contractors, home health aides, and certified Nurse Assistants. Weekend confirmation calls regarding patient care. Job recruiter – job fairs attended and online applicants found on monster, indeed, etc.. Insurance verifications twice every month. Scheduling and directing phone calls. Processing new applicants/ licenses while interviewing home health aides. Patient survey’s every quarter. Filing paperwork in CareVoyant. Accounts Payables/Receivable’s
ACCOUNTANT – AP/AR/BILLING
Responsible for partnership distributions – deductions for medical care, 401(K), sales tax, HSA, miscellaneous charges, etc and investments. Posts customer payments by recording cash, checks, and credit card transactions as well as requesting w9 forms. Processing remittance information, Tax ID’s, social security, 1099s and reviewing instructions on how vendors prefer to be paid. Updates receivables daily in order to ensure invoices are updated before the upcoming weekly report while ensuring that all bills are processed and updated before the new period. Maintains records and Verifies validity of account discrepancies. Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable; verifying totals; preparing report.. Protects organization's value; keeping information confidential and filing all files. Customer Service - Handling all vendor correspondence via phone or email through secretaries or vendors directly. Coding - invoices, vouchers, expense reports, check requests, etc., with correct codes in our accounting system. Handling requests and invoices by cutting checks for political contributions, charitable contributions, filings, depositions, rent, life insurances, health insurances, patent/trademarks bills, UPS bills, courier services, copy services, expert services, local counsel bills, CRC bills. American express Cards- Handled monthly status reports, and monthly closings for each American express cardholders at Dilworth and Reconciled various accounts. Running DBR’s/fixing hourly timesheets to be charged to clients, west law bills, voids, write-off’s, holds, & paying attention to detail
ASSISTANT MANAGER/LEAD ROLE
Responsible for hospitality - Handled catering services for all client and attorney meetings. Fresh Direct and Seamless Ordering- The ability to check inventory; food inventory and supplies for all clients; as well as employee business cards. Customer Service- Making sure all needs are met in a proficient way and greeting all employees at the firm. Took care of reception desk for the law firm (outside and inside phone calls) and keeping track of clocking individuals in & out. Copy and print jobs for all customers / clients (secretaries / attorney’s) and having to take care of cases ; filing all paperwork in an efficient manner. Taking care of orientations for new-coming employees. Handling all data entry; work flow logs, certified logs, and rapid carrier tickets. Lead Role & trained assistant manager- Checks having to be made and processed. Responsible for 7 team members and work flow decision making when necessary on a daily basis
PHARMACY TECHNICIAN
Responsible for helping health care providers/patients by greeting them in person and by phone answering questions and requests; quality control/assurance – manufacturing; referring inquiries to the pharmacist. Protected patients and employees by adhering to infection-control policies and protocols. Maintained a safe and clean pharmacy by complying with procedures, rules, and regulations. Refilled prescriptions and made deliveries if needed when patients could not pick up. Keeping track of inventory and getting rid of any expired medication