Executive Assistant

Company Description Executive Virtual Associates (EVA) is a behind-the-scenes support partner for associations, agencies, and growing businesses, providing fractional executive assistant services. EVA delivers administrative, operational, and marketing support so leaders can stay focused on growth, handling calendars, member and board management, reporting, communications, and back-office systems. Clients range from small associations needing executive leadership to agencies seeking back-office support and entrepreneurs or coaches who have outgrown doing everything themselves. The team specializes in quickly understanding diverse needs, taking ownership of tasks, and keeping businesses moving forward. EVA is based in the Austin, Texas area and offers customized service packages to fit each client’s needs and budget.Role Description This is a contract, hybrid Executive Assistant role based in the Austin, Texas Metropolitan Area, with a mix of onsite work and work-from-home flexibility. The Executive Assistant will support multiple clients by managing calendars, scheduling meetings, organizing travel, and preparing expense reports. Daily responsibilities include handling email and communication workflows, maintaining records, supporting board and member coordination, and assisting with basic reporting and documentation. The role also involves streamlining administrative processes, maintaining task lists, following up on action items, and ensuring that executives and business owners have what they need to operate efficiently. The Executive Assistant is expected to be highly organized, proactive, and comfortable working across different client environments and systems.Qualifications Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.Experience with Executive Support, such as managing priorities, preparing briefings, and supporting decision-making for leaders.Proficiency in handling Expense Reports and basic financial or billing-related administration.Excellent Communication skills, both written and verbal, with the ability to interact professionally with clients, board members, and stakeholders.High level of organization, attention to detail, and ability to manage multiple clients and tasks simultaneously.Comfort with remote collaboration tools, office productivity software, and basic CRM or project management platforms.Previous experience in professional services, associations, agencies, or small business environments is beneficial.Associate or bachelor’s degree, or equivalent practical experience in executive or administrative support roles.