Immigration Project Assistant

Saul Ewing is seeking a talented project assistant to assists its immigration practice group. The Project Assistant is a member of a practice support team and provides administrative support to practice group team members. Duties include assisting with creating and editing documents, filing, completing client/matter intake forms, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.
Essential Functions & ResponsibilitiesMaintain process checklists and questionnaireVerifying that all documents save on external drive(s) are added to iManage for cases working onFiling simple and complex inquiries with government and USCIS as needed (i.e. processing times, change of address, rescheduling appointments, fixing major USCIS errors) involving either phone calls with high level officers or simple online inquiriesContact USCIS for clients to obtain ADIT stamps, emergency travel documents, or emergency expedite requests on their pending applications.Adding reminders to LLX from inquires of government agencies or USCIS, if anySubmit Ombudsman inquires (for the entire department)Adding reminders to LLX on submitted OmbudsmanSending documents secure mail to clientsTracking all cases filed with UPS/FEDEX (ensuring delivery) emailing confirmation page to attorneys/paralegals (paralegal to forward to client)Catalog files in storage for immigration departmentAvailable for assistance on projects as neededMaintain public access files for H1B cases, when neededAssisting paralegals with the completion of forms and caseWork on assigned cases directly with the assigned attorney (billing time as needed)Review filings printed from other offices (DC and Chicago) for quality and give to OFS for final scan and attorney review.Update LLX case summary or entering case notes on cases working onVerifying that all documents save on external drive(s) are added to iManage for cases working onCovers practice assistant when they are out and with overflow workTranslation of short documents from Spanish to English
Education & ExperienceHigh School diploma or GEDMinimum of 1 year working within an administrative immigration positionFamiliarity with legal documents and immigration terminologyBilingual in English and Spanish required (speaking/writing)Proficiency in Microsoft Office SuiteFamiliarity with LawLogics (LLX) program a plus
Knowledge & SkillsAble to manage competing priorities and meet deadlinesExcellent written and oral communication skillsStrong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail)Ability to complete assignments with minimal supervisionExcellent time management, organization, and multitasking skillsDetail oriented; excellent proofreading skillsDemonstrates excellent client service skillsWillingness to undertake additional responsibilities and assist others when neededAbility to be reliable, flexible and adaptable in a variety of situationsAble to work as a team with attorneys and staffCourteous and professional demeanor
Additional InformationIndividual in this position will provide additional assistance and support as directed by their supervisorPeriodic overtime may be requiredThis job description is subject to change at any time
Benefits
Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:Medical, dental, and vision insuranceFlexible spending accounts (FSA)Health savings account (HSA)Tuition reimbursementGenerous paid time off401(k) retirement savings planCompetitive salaries and year-end discretionary bonusesPaid leave options, including parentalSaul Ewing University (learning and development programs taught by the firm’s training department)Family formation benefits
CompensationThe pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated range for this role is $50,000 - $60,000 annually