Invoicing Admin Assistant

Invoicing & Admin Assistant – Logistics Sector Location: Cape Town Job Type: Full-Time JFM Logistics is a leading South African logistics and supply chain solutions provider, strategically based in Markman, Port Elizabeth, with additional operations in Bay and in Bluerackheath, Cape Town. Job Overview We are seeking an experienced and detail-oriented Invoicing & Admin Assistant to join our Dept team in Cape Town. The successful candidate will be responsible for supporting the invoicing process, managing depot documentation, coordinating with clients and subcontractors, and ensuring accurate financial administration. This role requires someone with strong container depot documentation knowledge, excellent attention to detail, the ability to work accurately and fast-paced container depot environment. Minimum Requirements / Responsibilities Minimum Requirements (Non-Negotiable) • Previous knowledge and experience within the container depot industry • Approximately 3 years’ administration experience • Extensive experience using Pastel and advanced invoicing systems • Strong understanding of container depot documentation and invoicing processes • Own reliable transport • Excellent attention to detail and accuracy • Strong communication and organisational skills Key Responsibilities • Invoicing & Documentation • Prepare and process customer invoices accurately • Receive and process container estimates • Review invoices from depot and invoicing administrator • Verify all supporting documentation before invoicing • Check cash, charges, and subcontracting payables for accuracy • Ensure invoices are completed and submitted within required timelines Client Liaison • Communicate with clients regarding: ◦ Invoicing ◦ Documentation requests ◦ Account-related information • Follow up on outstanding invoices and ensure smooth documentation flow • Handle with internal inquiries and relevant documentation Finance & Administration Support • Assist the Finance Department with invoicing-related administration • Maintain accurate records and filing systems • Ensure correct documentation is captured correctly • Provide general administrative duties as required Skills & Attributes • Strong knowledge of container depot operations and flow. • High level of accuracy and attention to detail • Excellent administrative ability • Strong Pastel knowledge • Good Excel and Microsoft Office skills • Ability to work under pressure and meet deadlines • Strong problem-solving skills • Professional communication skills • Reliable, organised, and attention to detail • Ability to work independently and as part of a team • Valid driver’s license – reliable transport Apply Instructions / Contact (as printed) Subject Line: CPT Invoicing & Admin Assistant – Your Name and Surname. Apply directly on CazVid.