Office Administrator

Office Administrator

Position: Office Administrator
Employment Status: Immediate hire for a part-time, temporary position. Potential for full-time seasonal employment from April to early September 2027
Hours of Work: 25 hours per week.
Potential for 40 hours per week from April to early September 2027
Rate of Pay: $21.00/hour, plus 4% vacation pay. Potential for increase based on performance.
Application: 1) Cover letter 2) Resume 3) Minimum of three (3) work related references
Application Address: at (via email)
Who can apply: The Petty Harbour Fishermen’s Co-operative is an Equal Opportunity Employer...
Summary of Position:
We are looking for a reliable, detail-oriented and outgoing individual who can manage the day-to-day office administration of our non-profit organization and member-based fisheries co-operative. The office administrator must be proficient in accounting/bookkeeping (particularly Sage 50) and able to manage and process payroll, record all payments, payroll remittances, and GST/HST remittances. Other duties include organizing files, maintaining records, answering phone/email, fax and coordinating volunteers. Must produce monthly data and quarterly financial reporting and spreadsheets. This position will report directly to the Board of Directors and will be supervised by the Co-operative President and Finance Director.
Duties and Responsibilities:
• Answer incoming calls and emails promptly and professionally.
• Check mail and email, organize and prioritize, keep inbox clear, and turn in work.
• Draft and prepare business correspondence. Maintain an in-house correspondence system.
• Respond to inquiries.
• Perform basic accounting and administrative tasks.
• Perform data entry and maintain accurate records.
• Document scanning and organization.
• Perform account reconciliation and track expenses.
• Support accurate financial reporting and bookkeeping.
• Support the Board of Directors with administrative tasks as required.
• Support the Board of Directors with Annual General Meeting preparation.
• Keep documentation neat and tidy.
• Maintain cleanliness of office areas, boardroom and washrooms.
• Other duties as required, based on the season.
Preferred Qualifications:
• Education: Completion of an Office Administration or related program an asset
• Work Experience: Two years of administrative experience in a position with similar duties (experience in a non-profit or co-operative setting is an asset).
• Work Experience: Proficiency with Microsoft Office (Word, Outlook, Excel, etc.).
• Work Experience: Proficiency with Accounting Software (Sage 50) required.
• Work Experience: Supervisory or leadership experience is an asset, however hands and summer students) an asset.
• Personal: Strong organization skills with ability to multitask. Exceptional attention to detail.
• Additional Skills: Excellent English skills – reading, writing and speaking.
• Available: Must be available to work weekends as required to assist in events at Petty Harbour-Maddox Cove.

All those applying should submit a resume with cover letter and three (3) references.
Deadline to apply – Friday September 18, 2026