Invoicing Admin Assistant

Invoicing & Admin Assistant – Logistics Sector Job Overview We are seeking an experienced and detail-oriented Invoicing & Admin Assistant to join our Dept team in Cape Town. The successful candidate will be responsible for supporting the invoicing process, managing depot documentation, coordinating with clients and subcontractors, and ensuring accurate financial administration. This role requires someone with strong contractor/dispatch invoicing knowledge, excellent client communication and the ability to work accurately in a fast-paced container depot environment. Minimum Requirements • Minimum Requirements (Non-Negotiable) • Previous knowledge and experience within the container depot industry • Approximately 3 years’ administration experience • Extensive experience using past and standard related systems • Strong understanding of container depot documentation and invoicing processes • Own reliable transport • Excellent attention to detail and accuracy • Strong communication and organisational skills Key Responsibilities Invoicing & Documentation • Prepare and process customer invoices accurately • Receive and process container estimates • Review and unpackage for depot administration • Verify all supporting documentation before invoicing • Check cargo charges, documentation, and ensuring payments received. • Ensure invoices are completed and submitted within required timelines Client Liaison • Communicate with clients regarding: • Invoices • Documentation queries • Account-related information • Follow up on outstanding information and ensure smooth document flow • Liaise with internal and external stakeholders. Finance & Administration • Assist with finance department within invoicing-related administration • Maintain accurate records and filing systems • Ensure invoicing documentation is captured correctly • Assist with general administrative duties as required Skills & Attributes • Strong knowledge of container depot operations and flow. • High level of accuracy and attention to detail • Excellent communication ability • Strong Past knowledge • Good Excel and Microsoft Office skills • Ability to work under pressure and meet deadlines • Strong problem-solving skills • Professional communication skills • Reliability, careful, and confident. • Able to work independently and as part of a team • Valid driver’s license – reliable transport • Must be willing to work flexible hours if required If you have strong container depot administration experience, excellent attention to detail, and the ability to manage invoicing processes accurately, we would like to hear from you. How to Apply Subject Line: CPT Invoicing & Admin Assistant – Your Name and Surname. IMPORTANT NOTICE Please note that only suitably qualified candidates who meet the minimum requirements and relevant experience outlined above should submit their CVs. Applications that do not meet the required qualifications and experience criteria will not be considered for this position. Candidates who submit applications without the required qualifications and experience may be flagged on JFM Logistics’ recruitment database, and their CVs will not be reviewed for future vacancies. Apply directly on CazVid.