Personal Assistant

At FJ Enterprizes, a dynamic and growing company based in Downers Grove, Illinois, we are committed to excellence and innovation in our daily operations. We’re looking for a dedicated and proactive Personal Assistant to join our team full-time. This role offers a unique opportunity to work closely with the company owner, providing vital support that drives productivity and fosters a positive workplace culture. Located on-site in Downers Grove, this position is perfect for candidates seeking career development and advancement opportunities in a supportive environment. Key Responsibilities Manage the daily schedules of executives by organizing meetings, appointments, and complex travel arrangements to optimize time and efficiency. Serve as the primary liaison between the owner, stakeholders, and internal teams, ensuring clear, timely communication and follow-up. Prepare , organize, and maintain both physical and digital documents and files with strict confidentiality and easy accessibility. Coordinate administrative tasks such as processing expense reports and invoices accurately and promptly. Assist in planning and executing special projects, ensuring deadlines and objectives are consistently met. Handle customer inquiries professionally, providing exceptional service and effective solutions to enhance client satisfaction. Adapt quickly to shifting priorities and demands while maintaining meticulous attention to detail and discretion. What We're Looking For Required: Strong verbal and written communication skills to engage effectively with executives, clients, and team members. Excellent organizational and time management abilities, with a proven track record of prioritizing tasks efficiently. Demonstrated ability to maintain confidentiality and exercise discretion in sensitive situations. No formal education required; however, relevant experience in administrative or assistant roles is a plus. Preferred: Experience working closely with senior management or business owners. Familiarity with office software and digital file management systems. Proactive attitude with a willingness to learn and grow professionally. What We Offer Health insurance to support your well-being and peace of mind. Paid time off to maintain a healthy work-life balance. Retirement plan options to help you plan for your future. Opportunities for professional development and career advancement within a growing company. A collaborative and respectful work environment where your contributions are valued. Frequently Asked Questions Is this position on-site or remote? This is an on-site, full-time position based in Downers Grove, Illinois. Remote work is not available for this role. What are the typical working hours? Standard business hours apply, Monday through Friday, with occasional flexibility as needed for special projects or events. Are there opportunities for career growth? Yes, we encourage professional development and offer advancement opportunities for dedicated team members. What kind of experience is preferred? While no formal education is required, prior experience as a personal or executive assistant is highly valued. How can I apply? Please submit your application along with a brief explanation of why you would be the perfect fit. Bonus points if you include a photo! Will I interact with other departments? Yes, you will work closely with the owner and various departments to ensure smooth office operations. Explore similar roles nearby: Secretary Work in Aurora, IL , Real Estate Admin Assistant in Naperville, IL , and Data Entry/Payroll/Executive Assistant in Markham, IL . Ready to take the next step in your career? Apply today and join FJ Enterprizes as a valued Personal Assistant in Downers Grove!