Administrative and Documentation Coordinator

At Colabspot LLC – VM Legal Services LLC, a growing legal services firm based in Weston, Florida, we are dedicated to providing expert support in immigration, real estate, and estate planning. Join our team as an Administrative and Documentation Coordinator and become a vital part of our mission to deliver seamless client service and operational excellence. This full-time, on-site position offers a competitive salary of $32,000 per year, along with comprehensive benefits including health insurance, paid time off, and a retirement plan. Located at 2200 N Commerce Parkway, Suite 200, Weston, FL, this role is perfect for professionals seeking career development in a dynamic legal environment. As an integral team member, you will gain hands-on experience managing critical documentation and administrative workflows that directly impact client satisfaction and regulatory compliance. We encourage growth and advancement opportunities within our firm, making this position ideal for candidates looking to build a long-term career in legal administration. Key Responsibilities Prepare, organize, and track immigration forms, petitions, and supporting documents to ensure timely and accurate submissions. Coordinate the submission of applications to USCIS, the U.S. Department of State, and other immigration authorities , maintaining up-to-date knowledge of procedural requirements. Manage and file documents related to property purchases, leases, and real estate closings , ensuring all records comply with legal standards. Act as a liaison with real estate agents and clients to facilitate the prompt delivery of required documentation and resolve inquiries efficiently. Ensure accuracy, confidentiality, and regulatory compliance in all client records, safeguarding sensitive information. Maintain well-organized physical and digital filing systems across immigration, real estate, and estate planning practice areas. Monitor office supply inventory and coordinate necessary purchases to support smooth daily operations. Follow up on the status of procedures, certifications, and verifications to guarantee timely completion of administrative processes. What We're Looking For Required: Minimum 1-2 years of experience in administrative roles, preferably within legal or real estate sectors. Strong organizational skills with attention to detail and accuracy. Excellent communication skills to liaise effectively with clients and external partners. Proficiency in Microsoft Office Suite and document management systems. Ability to handle confidential information with discretion and professionalism. Preferred: Familiarity with immigration forms and USCIS procedures. Experience working in a fast-paced legal environment. Knowledge of real estate transaction documentation. Demonstrated ability to prioritize tasks and meet deadlines. What We Offer Health insurance coverage to support your well-being. Paid time off to maintain work-life balance. Retirement plan options for long-term financial security. Professional development opportunities to enhance your skills and career growth. A collaborative, supportive work environment located in Weston, FL. Frequently Asked Questions Is this position remote or on-site? This role is strictly on-site at our Weston, Florida office. What are the working hours? The position is full-time, Monday through Friday, 9:00 AM to 5:00 PM. What experience is required? At least 1-2 years in administrative roles, preferably in legal or real estate sectors. Are there opportunities for career advancement? Yes, we encourage internal growth and professional development. What software skills are necessary? Proficiency in Microsoft Office and document management systems is required. How do I apply? Submit your resume and cover letter through our online application portal promptly. For more information about immigration procedures, visit the USCIS official website . Ready to advance your career with Colabspot LLC? Apply today to join a dedicated team co