Administrative and Documentation Coordinator in Weston, FL

Employer: Colabspot LLC – VM Legal Services LLC Location: 2200 N Commerce Parkway, Suite 200, Weston, FL 33326 (On-site) Job Type: Full-time (40 hours per week, Monday–Friday, 9:00 AM – 5:00 PM) Positions Available: 1 Job Overview Colabspot LLC – VM Legal Services LLC is seeking a detail-oriented Administrative and Documentation Coordinator to support daily operations across immigration, real estate, and estate planning practice areas. This role is vital to maintaining efficient workflows, accurate documentation, and compliance with firm policies. Key Responsibilities Prepare, organize, and track immigration forms, petitions, and supporting documents. Coordinate submission of applications to USCIS, U.S. Department of State, and other immigration authorities. Manage and file documents related to property purchases, leases, and real estate closings. Act as liaison with real estate agents and clients to ensure timely delivery of required documentation. Ensure accuracy, confidentiality, and regulatory compliance in all client records. Maintain well-organized physical and digital files across all practice areas. Monitor office supply inventory and coordinate necessary purchases. Follow up on status of procedures, certifications, and verifications. Ensure timely completion of administrative processes and internal workflows. Track expiration dates of key documents such as visas, deeds, and trusts. Qualifications Strong organizational and communication skills. Experience with immigration and real estate documentation preferred. Ability to maintain confidentiality and attention to detail. Proficient in managing both physical and digital filing systems. Compensation Annual salary of $32,000 per year . Work Environment This is an on-site position based in Weston, Florida. Work hours are Monday through Friday, 9:00 AM to 5:00 PM.