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Claire
Office Assistant
Contato
Competências
Demonstrated experience with Customer service.
Demonstrated experience with Office administration.
Demonstrated experience with Recruitment administration.
Demonstrated experience with Facilities management support.
Demonstrated experience with Microsoft Office.
Formação acadêmica
Resumo
Office Assistant open to new opportunities
Experiência
Office Assistant
Provide day-to-day office administration and personal assistant support to ensure smooth business operations.. Manage diary coordination, appointments, meeting scheduling and calendar updates for management.. Assist with email communication, telephone calls, messages, reminders and follow-ups on behalf of management.. Prepare documents, maintain filing systems, update records and handle confidential information professionally.. Coordinate travel arrangements, errands, supplier communication and office-related bookings when required.. Assist management with ad hoc administrative and personal assistant tasks as required.
Facilities Coordinator
Supported facilities operations.. Managed vendors and external service coordination.. Created SAP purchase requisitions.. Assisted with quotations, invoicing, budgets and consumables orders.. Prepared health and safety monthly reports.. Maintained digital filing and updated asset registers.. Allocated helpdesk requests.. Managed soft services checklists and coordinated cleaning.. Supported utilities and building maintenance.. Handled access card allocation.. Managed vehicle registration and maintenance, and driver schedules.. Handled courier administration.. Coordinated events and training room bookings.. Performed reception duties and answered calls.. Managed inventory and space.. Provided reliable ad hoc administration across daily facilities operations.
Recruitment Administrator
Provided recruitment administration support, including candidate sourcing and pre-screening.. Prepared interviews and coordinated assessment days.. Verified doctors’ notes and maintained accurate candidate files.. Updated internal databases and prepared files and folders.. Formatted CVs and scheduled interviews.
Reception / Admin
Handled reception duties and general office administration.. Supported recruitment administration, CV formatting and candidate sourcing.. Completed background checks and managed PNet and LinkedIn searches and uploads.. Worked with StBank VectorVMS requisitions.. Managed filing, scanning, calendar maintenance and office supply ordering.
Booking Agent / Controller
Booked devices in and out accurately.. Answered calls and assisted customers with service-related queries.. Assisted as cashier when required.. Controlled dispatch to stores and handled courier-related administration.
Visa Consultant
Captured online and manual visa applications.. Followed up on application statuses and checked visa requirements.. Assisted clients at the application centre.. Collected and dropped off passports.. Prepared courier and driver collections and deliveries.