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Lucrecia
Administrative Assistant
Currículo em vídeo
Contato
Competências
Demonstrated experience with Excel.
Demonstrated experience with Microsoft Office.
Demonstrated experience with Oracle.
Demonstrated experience with Salesforce.
Demonstrated experience with communications.
Formação acadêmica
Resumo
Administrative Assistant open to new opportunities
Experiência
Administrative Assistant
Assisted the company president and executive team with agenda follow-up, meeting coordination (internal and external), and travel arrangements; managed coordination of company events.. Handled various tools, including expense reports, purchase orders, approval requests, and vacation leave management.. Coordinated the internal communications committee by developing content for the company news feed, revising and translating internal communications, and organising company meetings.. Collaborated with the Conecta2 team to strengthen employee engagement and foster a sense of belonging among staff.
Administrative Assistant
Managed all administrative tasks, including sales and purchase Excel sheets, payments and collections.. Oversaw invoicing processes and bank account management.. Handled check processing and tax follow-up.
Administrative Assistant
Assisted the CEO by coordinating agendas and following up on action items.. Organised meetings and managed travel arrangements.. Maintained daily communications with partners and handled correspondence.. Controlled expenses sheets and provided support for logistics.
Administrative Assistant
Assisted three managers with daily administrative tasks.. Managed the intranet and database for processing access for new employees.. Coordinated travel arrangements and purchased office supplies.. Controlled and monitored expense reports and follow-up sheets.. Composed and distributed announcements.. Corrected translations as needed.
Project Assistant
Assisted the Engineering Management Department in managing and tracking project document data within the database.. Communicated daily with colleagues and clients to ensure clarity and project alignment.. Distributed and followed up on correspondence and emails to maintain effective communication channels.. Organised and coordinated agendas and meetings to facilitate smooth operations.. Arranged travel logistics to support project needs and team mobility.. Controlled and prepared requisitions and expenses sheets for financial tracking.. Managed filing tasks to ensure systematic documentation.. Translated commercial correspondence to support international communications.
Executive & Administrative Support US Market
Delivered high-level administrative support to five US-based Executive Directors, managing complex, multi-timezone calendars and coordinating strategic meetings.. Handled end-to-end domestic and international travel arrangements, itinerary planning, and corporate event coordination while maintaining strict confidentiality with executive documentation.. Prepared and audited detailed expense reports in Concur—verifying project coding, approval tracking, and supporting documentation—and managed monthly billing coordination based on project hours.. Collaborated within a dynamic shared-services platform (Flex Team) to provide seamless backup and administrative support to executive assistants across multiple business lines.
Administrative Assistant
Streamlined meeting logistics by coordinating calendars across various time zones and managing corporate facility reservations and room bookings for high-priority sessions.. Executed end-to-end processing of complex expense reports, billing reports, and time-tracking data in Concur, ensuring perfect allocation and coding under tight deadlines.. Handled end-to-end travel arrangements, event planning, and sensitive corporate documentation in a fast-paced, high-volume environment.
Administrative Assistant (Temporary)
Provided comprehensive calendar management and high-level administrative support to the US-based CEO, coordinating international meetings and handling sensitive corporate documentation with strict confidentiality.. Managed complex domestic and international travel logistics, creating detailed itineraries and ensuring seamless end-to-end arrangements.. Supported the facilities department by managing vendor relationships and overseeing the end-to-end procurement and inventory control of office supplies.
Habilidades
Transcrição do vídeo
administrative assistant
Well, as an administrative assistant at Nokia, sometimes I was in charge of creating purchase orders for laptops, etc., and merchandising, etc. Once the tool we used went through a technical change, and the purchase orders other people had issued weren't going through, so I got in touch with the tool technical responsible to understand what the change was and what we had to do to put those previews or old purchase orders in motion. So I've learned what we should do and I created a call among the persons that have those purchase orders stuck and explains step by step how to create a solution or change their purchase orders in order to move it forward.
Transcrição do vídeo 2
Well, to organize myself when I have multiple tasks on my hands, I use the Microsoft Planner, the to now the, it's called the To Do in Outlook, also create Excel sheets, and of course, take notes and keep the flow of communication with my leads and managers.
Transcrição do vídeo 3
Hello, yes, to one time I need to manage a complex calendar when I visited several stakeholders across different time zones, I created excels with the time zones of each stakeholder and shared with their assistant. And so we have a full view of documents and the progress of the availability of each stakeholder. So that was very helpful to create a shared Excel file between these systems. And that's it. And also, of course, introducing different time zones in my Outlook calendar so I have a full view of the time zones.
administrative assistant
Hello, well, this video was a pricing. I was applying for the position. Well, my name is Leticia. I have a vast experience as administrative assistant working for top-level companies, multinational global companies in English-speaking environments. I specialized, I studied technical and literary translation, reaching my...