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Regina
Executive & Administrative Assistant
Contato
Competências
Demonstrated experience with Microsoft Office Suite.
Demonstrated experience with Google Workspace.
Demonstrated experience with Outlook.
Demonstrated experience with Zoom Meetings.
Demonstrated experience with Notion.
Formação acadêmica
Idiomas
Resumo
Professional profile
Experiência
Executive & Administrative Assistant
Managed calendars, scheduled meetings and appointments, and coordinated logistics between clients, attorneys, and third-party vendors across multiple time zones.. Served as primary point of contact for client intake and ongoing communication, ensuring a professional and responsive experience from first contact through resolution.. Drafted, formatted, and proofread correspondence and formal documents under strict deadlines, maintaining consistent quality and compliance with organizational standards.. Organized and maintained confidential records and case files using MyCase case management software, ensuring accurate tracking and easy retrieval.. Prepared and processed invoices and supported day-to-day office operations for a distributed team.. Handled sensitive client and business information in full compliance with confidentiality and ethical standards.. Supported internal and external communications, including social media coordination and design of professional presentation materials using Adobe Photoshop and Illustrator.
Purchasing Agent & Supervisor
Supervised personnel workflows and coordinated cross-team schedules to ensure timely processing of orders, documentation, and deliverables.. Managed confidential business records (invoices, sales notes, and billing) through POS systems.. Prepared detailed quotations and led client negotiations, maintaining high customer satisfaction and long-term relationships.. Coordinated supplier communication, order management, and B2B client fulfillment, acting as a liaison between departments and external partners.. Built and maintained professional working relationships with suppliers, vendors, and clients.