Administrative Assistant

About the role

DrAllen Dave is seeking a compassionate, organized, and dependable Administrative Assistant to provide professional support in a fast-paced funeral-service environment.

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. Lunch is 12:30–1:30 p.m., with flexibility allowed.

Responsibilities

• Welcome grieving families and visitors with compassion and professionalism, and answer and route telephone calls.
• Coordinate management calendars, funeral services, visitations, and staff schedules.
• Prepare, proofread, organize, and file death certificates, permits, contracts, and case records.
• Maintain accurate information in case-management, CRM, cremation-tracking, and billing systems.
• Draft professional emails, letters, forms, and other correspondence for management.
• Process invoices, insurance-assignment paperwork, and pre-need documentation; assist with daily financial reconciliation.
• Manage calls, visitors, paperwork, deadlines, and changing priorities while remaining calm and composed.
• Resolve routine family or scheduling concerns using sound judgment and escalate sensitive matters appropriately.
• Maintain organized records, supplies, and workspaces, and complete reports, mailings, and filings on time.
• Protect confidential family and business information while maintaining a polished appearance, positive attitude, professional boundaries, and compliance with the company’s no-fraternization policy.

Requirements

• Intermediate computer skills and proficiency in Microsoft Word and Excel.
• Excellent spelling, grammar, and written communication skills.
• Strong organizational and multitasking abilities.
• Professional, compassionate, and dependable demeanor.
• Spanish bilingual skills are a plus.
• Background check.

How to apply

Qualified applicants should email their résumé. Please, no telephone calls. Apply directly on CazVid.

Key facts

• Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.; lunch is 12:30–1:30 p.m., with flexibility allowed.
• Intermediate computer skills and proficiency in Microsoft Word and Excel are required.
• Spanish bilingual skills are a plus.
• A background check is required.

Estimated salary

Estimated salary for administrative assistant in United States: USD 3,150 - 4,400 per month, based on 171 CazVid job posts that state their pay. This is an estimate, not the salary offered.