Administrative Assistant

Role Description The Administrative Assistant at Vitatrac will provide day-to-day administrative support to ensure efficient office operations in an on-site setting in Guatemala City. This full-time role includes managing calendars, scheduling meetings, organizing documents, and maintaining accurate records. The Administrative Assistant will handle incoming calls and emails, greet and direct visitors, and support internal and external communications. The role also involves preparing reports and presentations, coordinating travel or logistics as needed, and assisting executives with administrative tasks. The successful candidate will collaborate with team members, follow established procedures, and help maintain a professional and organized work environment.Qualifications Strong Administrative Assistance and Clerical Skills to manage schedules, files, and office workflows effectively.Professional Phone Etiquette and Communication skills for interacting with clients, partners, and internal teams.Experience in Executive Administrative Assistance to support leadership with coordination, documentation, and follow-up.Proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools) and basic data entry.Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.Reliability, discretion, and a high level of integrity when handling confidential information.Ability to work on-site in Guatemala City and collaborate effectively with diverse colleagues.High school diploma or equivalent required; additional administrative or business training is an advantage.