Executive Assistant

About the role

GM Sectec is seeking an Executive Assistant to provide high-level administrative support to a C-Level Executive. The role includes calendar management, travel coordination, meetings, communications, and other executive support functions. It also serves as a key liaison with employees, clients, vendors, and business partners.

The ideal candidate demonstrates professionalism, discretion, confidentiality, initiative, and sound judgment, and can anticipate needs, manage multiple priorities, and work independently.

Responsibilities

• Provide high-level administrative and executive support to a C-Level Executive.
• Manage executive calendars, meetings, appointments, and priorities.
• Coordinate business travel, including flights, accommodations, transportation, and itineraries.
• Organize internal and external meetings, client visits, corporate events, and Executive Briefing Center (EBC) activities.
• Support the planning and coordination of corporate events, executive meetings, sales kick-offs, and annual meetings.
• Prepare presentations, reports, correspondence, meeting minutes, and other business documents.
• Manage executive communications, expense reports, and confidential files.

Requirements

• Associate or Bachelor’s degree in Business Administration, Office Administration, or a related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Experience managing executive calendars, meetings, business travel, and corporate events.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and virtual meeting tools.
• Excellent written and verbal communication skills in English and Spanish.
• Strong organizational, time management, and multitasking skills.
• Professionalism, discretion, and confidentiality; proactive, detail-oriented, and able to work independently, manage changing priorities, and meet deadlines.
• GM Sectec is an employer EEO/M/F/V/D.

Datos clave

• Provides high-level administrative support to a C-Level Executive.
• Requires a minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Requires excellent written and verbal communication skills in English and Spanish.
• Associate or Bachelor’s degree in a related field preferred.