At Hays Assistant, we are committed to creating a supportive and efficient work environment. We are currently seeking a dedicated and detail-oriented Administrative/Office Assistant to join our team in Iowa City, Iowa. This part-time position is perfect for individuals who excel in a professional setting and are passionate about contributing to the smooth operation of our office. You will play a crucial role in enhancing our productivity and overall success.

Key Responsibilities

• Manage daily correspondence, including emails and phone calls, ensuring timely responses.
• Organize and maintain filing systems for both electronic and paper documents.
• Schedule appointments and manage calendars for office executives.
• Assist in preparing reports and presentations as needed.
• Perform routine office tasks such as photocopying, scanning, and mailing documents.
• Support staff with administrative tasks and coordinate office supplies procurement.
• Maintain a clean and organized workspace to foster an efficient office environment.

What We’re Looking For

Required:

• High School Diploma or equivalent.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor with a friendly and approachable attitude.

Preferred:

• Prior experience in an office setting is preferred but not required.

In this role, you will be part of a close-knit team that values collaboration and support. Reporting directly to the Office Manager, you will have the opportunity to develop your skills while contributing to the team’s success. You will frequently collaborate with colleagues across various departments, enhancing your understanding of our operations.

This position offers potential growth opportunities within the company, allowing you to expand your professional skill set. We pride ourselves on fostering a positive company culture that supports work-life balance and professional development. Enjoy benefits such as flexible work hours and a modern workplace that values your contributions and well-being.

If you are looking for a supportive role where you can make a real impact in a thriving office environment, we encourage you to apply!

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Additional Resources

For more career outlook and salary information: Bureau of Labor Statistics