Administrative Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Serve as a primary administrative liaison between office personnel, management, customers, purchasing/logistics, and production.
• Coordinate and communicate information regarding customer orders, production status, material needs, deliveries, and scheduling.
• Enter, update, and maintain accurate information in company ERP systems, including customer orders, purchase orders, job information, and related documentation in appropriate folders.
• Review paperwork and system information for accuracy and completeness before information is released to purchasing or production.
• Assist with customer inquiries and provide timely, professional follow-up on order status, delivery and other requests.
• Support management and office staff with reports, spreadsheets, filing, data entry, and other administrative duties as needed.
• Coordinate with the shop floor to obtain updates and communicate changes, priorities, or customer requirements to the appropriate personnel.
• Provide administrative backup to Purchasing and Logistics, including obtaining information, tracking materials, orders, and assisting with delivery and shipping documentation.
• Assist with vendor and customer communications when requested and maintain organized records of correspondence and documentation.
• Monitor open items in ERP System, job boards and follow up with the appropriate department to help prevent delays.

SCHEDULE: MONDAY - FRIDAY