Building Facilities Coordinator-HVAC-$80/hr

Responsibilities:Vendor Management and CoordinationCoordinating with and managing vendors who handle day-to-day operations and maintenance of our office buildings, such as deliveries, office supplies and daily janitorial servicesPartnering with the extended Facilities team to keep the buildings running smoothly and to provide a safe, functional and comfortable environment for employeesProblem-Solving and ResponsivenessResponding to an internal ticketing system within Service Level Agreements, with clear answers and excellent customer serviceAddressing facility or workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendorConducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairsProviding emergency response support in partnership with Security, and helping us stay compliant with local codes
Program Ownership: HVAC and MovesOwning the HVAC program for our San Francisco offices, including larger HVAC projects, preventive maintenance, and mechanical vendor relationshipsOwning office moves, restacks and reconfigurations, from seat plan through move dayPartnering with site coordinators, who handle routine comfort requests and floor-level needs Organizational Skills and AdaptabilityManaging multiple competing priorities, with discernment on prioritizationSetting up furniture configurations for onsite meetings and eventsPerforming workstation setups, including monitors, monitor arms and other ergonomic equipmentProcess Documentation and Culture DevelopmentHelping maintain our Standard Operating ProceduresDeveloping and preserving office culture and normsPartnering closely with People Operations, Security and vendorsYou might be a good fit if you:Have 4+ years of experience in facilities coordination and building operationsHave working knowledge of facilities-related systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and servicesHave coordinated office moves or reconfigurationsHave a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes workEnjoy rolling up your sleeves. No task is too big or too smallHave excellent organizational and communication skills, and can multitaskCan lift up to 50 pounds
Strong candidates may also:Have managed HVAC projects or a preventive maintenance programHave run moves or restacks in a multi-building or high-growth environmentHave prior experience with vendor management, food and beverage service, and hospitalityBe interested in artificial intelligence and care that it is developed safely and beneficiallyHave experience managing permit, license and inspection requirements