Operations Administrative Assistant

Our client, a leading Pilates studio in Puerto Rico, is looking for is looking for an Operations Administrative Assistant to join their team in San Juan.
Are you an organized, proactive person who loves keeping things running smoothly? We're looking for an Operations Administrative Assistant to be a key support to management, helping coordinate day-to-day administrative and operational processes.
About the Role
In this role, you'll help track permits and compliance, keep company and employee documentation organized, support HR and payroll processes, and assist with vendor and accounting-related tasks.You'll serve as a main point of contact between management, different teams, and outside vendors, making sure things get done on time and helping keep daily operations organized and moving forward.
What You'll Do
Support day-to-day administrative and operational processes.Track permits, licenses, and compliance-related documentation.Maintain organized company and employee records.Provide administrative support for HR and payroll processes.Assist with vendor coordination and follow-up.Support accounting-related administrative tasks.Coordinate meetings and manage calendars as needed.Prepare reports, perform basic data entry, and support operational projects.Handle incoming calls and emails and provide professional customer service.Coordinate with management, team members, and external partners.Help identify and follow up on pending tasks to ensure deadlines are met.Maintain confidentiality when handling sensitive company and employee information.
What We're Looking For
Strong organizational and time-management skills.Excellent communication and follow-up skills.A proactive, hands-on approach to getting things done.Attention to detail and ability to manage multiple priorities.Discretion and professionalism when handling confidential information.Comfortable working with Microsoft Office or Google Workspace.Ability to work independently while collaborating with different teams.Previous experience in an administrative or operations support role is a plus.Experience with HR, payroll, accounting, or compliance-related administrative tasks is a plus.Ability to work on-site in San Juan.
Schedule
Monday to Friday | 8:00 AM – 5:00 PM
Salary: $15.00 ph
If you enjoy staying organized, solving problems, keeping things moving, and being the person who makes things happen — we'd love to meet you!