Administrative Assistant Job in San Francisco, CA at JensenandPtaszynski Architects

JensenandPtaszynski Architects is seeking a dedicated and detail-oriented Administrative Assistant to join our San Francisco, California office. This full-time role is essential to maintaining an efficient and welcoming office environment, ideal for professionals who excel in supportive roles and want to contribute to organizational success.

Key Responsibilities

• Answer phone calls, manage emails, and greet visitors professionally.
• Organize and maintain electronic and paper filing systems for easy document retrieval.
• Schedule and coordinate meetings, appointments, and company events, preparing all necessary materials.
• Assist with bookkeeping tasks including data entry, invoice processing, and expense reporting.
• Provide research and clerical support to team members on various projects.
• Manage office supplies inventory and place orders to ensure smooth operations.
• Communicate effectively with clients and vendors to maintain positive relationships and resolve inquiries.

Required and Preferred Qualifications

• High School Diploma or equivalent required; additional education or relevant training is a plus.
• Strong organizational skills with the ability to multitask efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and common office software.
• Excellent written and verbal communication skills.
• 1-3 years of prior administrative or office support experience preferred.

As part of a small, dynamic team, you will report directly to the Office Manager and collaborate across departments to ensure projects run smoothly and efficiently. Join JensenandPtaszynski Architects and be part of a professional, supportive, and welcoming company culture.