Administrative Assistant

About the role

You will split your time between two key divisions, providing high-level administrative support to Division Directors and managers.

Tasks

• Provide a wide range of administrative assistance to two divisions
• Act as liaison between program administration, state agencies, and interested parties
• Coordinate travel arrangements (transportation, hotel, registration) and input into state systems
• Assist with expense reporting and new employee onboarding (ordering equipment, name plates)
• Review and distribute incoming/outgoing mail
• Support special projects (e.g., J1 Visa Waiver program)
• Coordinate clerical and administrative functions

Requirements

• High School Diploma or equivalent
• 3+ years of full-time experience in administrative support, bookkeeping, or office management
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• Strong attention to detail, proofreading, and organizational skills
• Excellent written and verbal communication
• Ability to prioritize tasks and multitask effectively
• College or certificate-level administrative assistant coursework (Nice to Have)
• Prior experience scheduling travel and maintaining calendars (Nice to Have)
• Experience with PeopleSoft (Nice to Have)

Schedule

• Hybrid – 3 days onsite, 2 days remote after orientation
• Full-time Contract

Pay

• $21/hr on 1099/C2C

Benefits

• Laptop and travel reimbursement provided

How to apply

• Attend an in-person interview

Location

• Indianapolis, IN