Administrative Assistant Jobs in Toronto, Ontario

KLA-LLC is hiring a full-time, on-site Administrative Assistant in Toronto, Ontario, Canada. This detail-oriented role supports daily operations and helps maintain an efficient workflow in a collaborative team environment. The Administrative Assistant reports to the Office Manager.

Key Responsibilities

• Complete data entry accurately and maintain organized records.
• Manage team schedules and appointments, coordinate meetings, and arrange travel.
• Maintain and organize physical and digital office files for easy access.
• Communicate professionally with colleagues, clients, and vendors by email and phone.
• Help prepare and distribute internal and external communications.
• Support project management through research and data analysis.
• Help develop office procedures and practices that improve efficiency.

Required and Preferred Qualifications

• High school diploma required; additional education in administration or a related field is an asset.
• Strong organizational and multitasking skills, with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Administrative or data-entry experience; 1–2 years in a similar role is preferred.

Compensation and Employment

Salary: 50000 per year. This is a full-time, on-site position in Toronto, Ontario, Canada.

About KLA-LLC

Join a supportive team that values collaboration and shared goals. In this role, your contributions will help keep the company’s day-to-day operations running smoothly.