Project Coordinator

About the role

We are an established engineering & services firm specializing in combustion & industrial heating systems.

Our team designs, supplies, installs, and supports equipment for industrial & commercial clients across Southern California and beyond.

Tasks

• Coordinate project schedules, milestones, and deliverables, and flag risks or delays early
• Prepare and maintain project documentation, including submittals, drawings, RFIs, change orders, and closeout packages
• Track purchase orders, vendor lead times, and equipment deliveries, following up to keep materials on schedule
• Serve as a point of contact for customers, subcontractors, and suppliers
• Schedule and coordinate field service technicians, site visits, and start-up or commissioning activities
• Monitor project budgets and assist with invoicing, cost tracking, and progress billing
• Maintain accurate project records in the company's ERP or project management system
• Organize and run project status meetings, and distribute agendas and minutes
• Support compliance with safety, quality, and code requirements, such as insurance certificates and site safety paperwork
• Assist with proposals, quotes, and bid documentation as needed

Requirements

• 4+ years of experience in project coordination, project administration, or operations, ideally in an industrial, engineering, construction, or manufacturing setting

Schedule

• Full-time

Location

• Corona, California