Administrative Assistant, Receptionist

About the role

A well-established public practice accounting firm.

Tasks

• Greet clients and visitors warmly, providing them with necessary information and directing them appropriately.
• Manage a multi-line phone system, answering calls promptly and professionally.
• Schedule appointments, meetings, and events, coordinating with staff and external clients.
• Perform administrative tasks, including data entry, document preparation, and maintaining filing systems.
• Coordinate with registries in Calgary and help clients set up their CRA Accounts.
• Oversee office supplies and inventory, placing orders as required.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Support special projects and assist other departments as required.

Requirements

• High school diploma required; a diploma in business administration or a relevant certification will be considered an asset.
• Strong and excellent communication skills and with high attention to details.
• Proficient at retaining and memorizing information after learning it.
• Minimum of 1 year of experience in an administrative or receptionist role would be required in an office environment.
• Must be able to communicate in English, Hindi, and Punjabi.
• Excellent in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent interpersonal and communication skills, both verbal and written.
• Professional demeanour and a customer-centred attitude.