Bookkeeper Administrative Assistant

About the role

Grande Prairie Minor Hockey Association is seeking a highly organized and detail-oriented Bookkeeper / Administrative Assistant to support daily financial and administrative operations for GPAC and PFCAC and help ensure a positive experience for athletes, families, coaches, and volunteers.

• Flexible work schedule.
• 27.5–37.5 hours per week, Monday to Friday, typically 8:30 AM–4:30 PM.
• Additional hours are required during peak season from August to October 1 due to tryouts and team formation. Some evening and weekend work is required during busy periods.

Responsibilities

• Manage daily bookkeeping and financial administration using Sage 50.
• Manage accounts payable and accounts receivable.
• Process payments and send invoices as paid accurately and on time.
• Prepare and track budgets; maintain and update Excel spreadsheets and financial tracking documents.
• Update team and player account balances as payments, sponsorships, and fundraising funds are received, and ensure player accounts remain accurate and current daily.
• Track outstanding balances and assist with account follow-ups.
• Book hotels and buses for teams and events, and confirm travel arrangements and accommodations weekly.
• Assist with tournament and event administration.
• Prepare monthly reports and updates for the VP and Executive Committee requests.
• Provide general administrative support for both organizations.

Requirements

• Experience with Sage 50 is required.
• Strong knowledge of Microsoft Excel and spreadsheet management.
• Experience with accounts payable, accounts receivable, and bill payment processing.
• Excellent organizational and time-management skills, strong attention to detail and accuracy, and the ability to manage multiple tasks and deadlines.
• Professional communication and customer service skills.
• Previous bookkeeping or administrative experience preferred.

Key facts

• Flexible schedule; 27.5–37.5 hours per week, Monday to Friday, typically 8:30 AM–4:30 PM.
• Additional hours are required from August to October 1 during peak season; some evening and weekend work is required during busy periods.
• Experience with Sage 50 is required.
• Strong knowledge of Microsoft Excel and spreadsheet management is required.

Estimated salary

Estimated salary for administrative assistant in Canada: CAD 3,750 - 5,000 per month, based on 9 CazVid job posts that state their pay. This is an estimate, not the salary offered.