Bookkeeper Administrative Assistant

GPAC and PFCAC are currently seeking a highly organized and detail-oriented Bookkeeper / Administrative Assistant to join our team. This position plays an important role in supporting the daily financial and administrative operations of our organization and helping ensure a positive experience for our athletes, families, coaches, and volunteers.

POSITION DETAILS
• Flexible work schedule
• 27.5 - 37.5 hours per week
• Monday to Friday, typically 8:30 AM - 4:30 PM
• Additional hours required during peak season from August to October 1 due to tryouts and team formation
• Some evening and weekend work required during busy periods

POSITION RESPONSIBILITIES
Daily bookkeeping and financial administration using Sage 50
Managing accounts payable and accounts receivable
Processing all payments and sending all invoices as paid accurately and on time
Preparing and tracking budgets
Maintaining and updating Excel spreadsheets and financial tracking documents
Updating team and player account balances as payments, sponsorships, and fundraising funds are received
Ensuring all player accounts remain accurate and current on a daily basis
Tracking outstanding balances and assisting with account follow-ups
Booking hotels and buses for teams and events
Confirming travel arrangements and accommodations weekly
Assisting with tournament and event administration
Preparing monthly reports and updates for the VP
Preparing and Executive Committee requests
Providing general administrative support for both organizations

QUALIFICATIONS
• Experience with Sage 50 is required
• Strong knowledge of Microsoft Excel and spreadsheet management
• Experience with accounts payable, accounts receivable, and bill payment processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Professional communication and customer service skills
• Previous bookkeeping or administrative experience preferred
• Experience in sports or non-profit organizations considered an asset

WHAT WE OFFER
• Competitive wages for experience
• Extended health benefits
• Flexible scheduling
• Positive and team-oriented work environment
• Opportunity to work within a growing athletic community
• Meaningful role supporting youth sports and development